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From employer contract to bonuses: why every HR professional should use QES

Imagine this scenario: You have found the perfect candidate for your team, and they're excited to get started. But here is the challenge: new hires today prefer a digital and efficient onboarding experience. The traditional way of signing and returning paper documents can be slow and outdated or even involve scanning, which raises doubts about the documents' legality. The same applies to your current employees, who often need to sign new policies or compensation documents. Furthermore, even if you have already transitioned to digital processes and electronic document signing, not all e-signatures carry the same legal weight, potentially leaving you not being fully compliant.

That is where Qualified Electronic Signatures (QES) come in as the ultimate e-signature solution every HR professional and business should have. QES is the legal equivalent of a handwritten signature and can help simplify the signing process for various HR documents. And in many HR cases, it is not just a convenience but a legal requirement to ensure compliance with regulations.

itsme: hassle-free e-signing

itsme® is one of the few solutions that offers a Qualified Electronic Signature (QES). This means that you get legally valid electronic signatures that hold the same weight as handwritten signatures, which are recognized in every EU country. It's made very simple because signatories just use their smartphones and the itsme® app, making the process fast and hassle-free.

5 key examples of documents that benefit from a QES and why:

  • Employment contracts: As mentioned, these kinds of documents legally require a QES. Thanks to itsme®, HR professionals can legally and easily sign employment and interim contracts with candidates, making the onboarding process more efficient. 

  • Payroll and compensation: Agreements related to salary adjustments, bonuses, and other compensation-related matters may require QES to confirm the employee's acceptance.

  • Policies and Procedures: Documents outlining company work regulations, codes of conduct, and HR policies, when updated or distributed to employees, may require QES for legal compliance and employee acknowledgment.

  • Sales compensation and bonuses: HR can simplify managing sales compensation and bonuses by using itsme® e-signature to obtain sales representatives' acknowledgment and acceptance of compensation plans, commission structures, and bonus agreements. 

  • Termination agreements: When an employee leaves the company, severance agreements, non-compete agreements, or other termination-related documents require QES for legal validity.

Want to learn more?

itsme offers its e-signature solution for citizens from Belgium, The Netherlands, Luxemburg, Ireland and Portugal. Soon more countries will follow, and then you can offer the same e-signature tool for different nationalities. Contact our team for more information!